InLife Institute of Animal Reproduction and Food Research of the Polish Academy of Sciences announces a recruitment competition for the position of:
Head of the Project Support and Collaboration Section within the Research Support Office.
The new Section will be responsible for developing the Institute’s project portfolio – from identifying national and international funding opportunities and partners, through developing project concepts and coordinating the preparation of applications, to providing formal and administrative support for project implementation.
We are seeking a person who combines project-related experience with the ability to manage a team, establish effective processes and develop cooperation with the Institute’s researchers and partners.
Key Responsibilities:
- Organising and managing the Section’s work, allocating tasks, delegating responsibilities and monitoring their completion,
- Developing and managing the Institute’s portfolio of projects under preparation,
- Identifying national and international funding opportunities,
- Ensuring the efficient flow of information on funding programmes and opportunities for cooperation,
- Supporting researchers in developing project concepts,
- Coordinating and supporting the preparation and submission of applications,
- Supporting employees in establishing international contacts and identifying partners for projects and other joint initiatives,
- Developing and coordinating national and international partnerships, networks and consortia, as well as matchmaking activities,
- Supporting the international mobility of the Institute’s employees and doctoral students,
- Performing formal and administrative tasks associated with project implementation, in particular in cooperation with the Project Monitoring and Settlement Section and other units of the Institute,
- Managing communications concerning the tasks carried out by the Section,
- Developing the team’s competences and the Section’s working standards.
Requirements:
- Higher education degree,
- Experience in preparing, coordinating or administering externally funded projects,
- Knowledge of funding mechanisms for research, development or scientific cooperation,
- Experience in coordinating the work of individuals, teams or complex project processes,
- Very good organisational skills and the ability to delegate and coordinate tasks,
- Highly developed communication and interpersonal skills,
- Ability to work independently, take responsibility and cooperate across functions,
- Very good command of Polish and English.
Additional Assets:
- Experience with national and international funding programmes,
- Experience in building consortia, partnerships or cooperation networks,
- Understanding of how scientific institutions operate,
- Experience in working with researchers to develop project concepts,
- Experience in implementing procedures or tools for managing a project portfolio.
We offer:
- Full-time employment contract,
- Base salary: from PLN 7,380.00 to PLN 8,420.00,
- Benefits from the Company Social Benefits Fund (ZFŚS),
- Access to an English-language learning platform,
- Subsidies for sports and cultural activities (e.g. MultiSport).
Application documents:
- CV,
- Cover letter.
Application Deadline and Submission Method:
Please send your application documents by 15 November 2026 to rekrutacja@pan.olsztyn.pl, with “Recruitment for the Position of Head of the Project Support and Collaboration Section” in the email subject line.
Please include the following consent clause in your CV or in the body of the email, authorising us to process your personal data as part of the recruitment process:
„Pursuant to Article 6(1)(a) and Article 9(2)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR), in conjunction with Articles 221a and 221b of the Act of 26 June 1974 – the Labour Code, I consent to the processing of the personal data contained in the application documents submitted by the data controller (the employer) for purposes related to recruitment”.
Information on the processing of personal data
Who is the data controller for your personal data?
InLife Institute of Animal Reproduction and Food Research of the Polish Academy of Sciences,
ul. Trylińskiego 18, 10-683 Olsztyn,
NIP 739-05-04-515, REGON 001289340,
tel. +48 89 500 32 00,
email: instytut@pan.olsztyn.pl
Who acts as the Data Protection Officer?
Tomasz Trzciałkowski
iodo@pan.olsztyn.pl
For what purpose does the data controller process personal data, and what is the legal basis for such processing?
A job applicant’s personal data – to the extent specified in labour law – will be processed for the purpose of conducting the current recruitment process (Article 6(1)(c) of the GDPR), whilst other data falling outside this scope will be processed on the basis of consent (Article 6(1)(a) of the GDPR), which may be withdrawn at any time.
The legal basis for data processing is labour law: Articles 22[1] and 22[1a] of the Act of 26 June 1974 – the Labour Code.
What are the legitimate interests pursued by the controller or by a third party?
In the context of recruitment, there is no legitimate interest on the part of the controller.
Are there any recipients of personal data? What are the categories of recipients?
The recipients of candidates’ personal data will be entities authorised by law or processors acting on behalf of the data controller under a contract, including, amongst others: law firms and companies providing legal advisory services, as well as entities providing IT services to the data controller.
Does the data controller transfer personal data to a third country or an international organisation?
No. The data controller processes personal data solely within the EEA.
For how long will personal data be stored?
The candidate’s personal data collected during the current recruitment process will be stored until the end of the recruitment process and then deleted, unless the candidate is appointed.
What rights do you have under the GDPR?
You have the following rights:
- the right of access to your data;
- the right to rectification (correction) of your personal data;
- the right to restriction of processing of personal data;
- the right to erasure of personal data (in respect of data processed on the basis of consent);
- the right to lodge a complaint with the President of the Personal Data Protection Office (UODO) (in the form and in accordance with the rules set out on the Office’s website at: https://uodo.gov.pl/)
- the right to data portability (in respect of data processed on the basis of consent).
Do you have the right to withdraw your consent to the processing of your data?
Yes. Consent given voluntarily may be withdrawn at any time without affecting the lawfulness of the processing carried out on the basis of that consent prior to its withdrawal.
Where can you lodge a complaint?
If you consider that the data controller is not complying with the provisions of the GDPR, you may lodge a complaint with the supervisory authority. In Poland, this is the President of the Office for Personal Data Protection. Detailed information on the procedure and method for lodging a complaint can be found on the Office for Personal Data Protection’s website (https://uodo.gov.pl/) and at the Data Protection Officer’s contact point.
Is the provision of personal data a statutory or contractual requirement, or a condition for entering into a contract, and are you obliged to provide it, and what are the possible consequences of not providing the data?
The provision of your personal data to the extent specified in Article 22[1] of the Labour Code is necessary in order to participate in the recruitment process. Refusal to provide such data will result in you being unable to take part in the recruitment process. The provision of any other data is voluntary.
Is personal data used for automated decision-making or profiling?
Personal data is not subject to profiling nor is it used for automated decision-making.
